Planned Systems International

Human Resources Administrative Assistant

Location US
Posted Date 3 weeks ago(11/13/2023 12:23 PM)
Job ID


PSI is a leading federal contracting company dedicated to providing high-quality services to government agencies. If you are passionate about supporting PSI and our important mission to government agencies, we encourage you to apply.


PSI is seeking an experienced and dedicated Human Resources Administrative Assistant with a minimum of 5 years of experience to join our dynamic team. This role will play a critical part in ensuring the smooth and efficient functioning of our HR department while complying with all relevant government contracting regulations. The ideal candidate will have a strong understanding of HR administrative practices, impeccable organizational skills, and exceptional attention to detail.

Essential Functions and Job Responsibilities

  • Perform various administrative tasks and support our HR department’s daily activities.
  • Assist with the general preparation, deployment, signature completion, and organization of internal company documents, policies, and acknowledgments.
  • Maintain, organize, and digitize employee files and database records (personnel, health, I-9s, certifications, vaccinations, etc.)
  • Assist with the review, scanning, distribution of mail.
  • Assist with employment verifications.
  • Assist with job fairs and the creation of candidate offer letters.
  • Collaborate with hiring managers to support recruitment efforts, including job postings, scheduling candidate interviews, and documentation within an applicant tracking system.
  • Assist with the initiation of background checks.
  • Completion and deployment of new hire paperwork and onboarding new hires in UKG.
  • Conduct employee new-hire orientations.
  • Assist with employee off-boarding.
  • Track employee attendance and leave programs.
  • Assist in the coordination of training programs for employees, including compliance training related to government contracts.
  • Assist with employee performance and referral award processing.
  • Assist with the scheduling and preparation of employee performance evaluations and surveys.
  • Prepare HR-related reports as needed.
  • Assist with HR and internal audits by preparing data for reviews and reporting as needed.
  • Provide administrative support to benefits administration and payroll teams.
  • Other duties as assigned.

Minimum Requirements

  • Bachelor’s degree.
  • Minimum of 5 years of experience in the Human Resources field required.
  • Proficiency with Microsoft Office products (Teams, Outlook, Word, Excel, etc.)
  • HRIS experience, UKG preferred.
  • Highly professional and able to use good judgment to maintain a high level of confidentiality, discretion and sensitivity when handling confidential information.
  • Excellent written, verbal, and social communication skills.
  • Able to work independently as well as part of a team with flexibility and willingness to learn and take initiative on variety of tasks and projects.
  • Approachable and appropriate interactions with staff at all levels in a rapidly changing environment.
  • Excellent organizational and time-management skills.
  • Exceptional attention to detail and accuracy.

Desired Qualifications

  • Relevant HR certification (e.g., PHR, SHRM-CP) preferred.
  • Government contracting experience preferred.

Company Benefits

PSI offers full-time, benefits eligible employees a competitive total compensation package that includes paid leave, and options for employer sponsored group medical, dental, vision, short-term and long-term disability, life insurance, AD&D coverage, legal services, identity theft, and accident insurance. Flexible spending account and health saving account options offer pre-tax savings for qualified medical, dental, and vision expenses. The company sponsored 401(k) retirement plan has an employer contribution match that is immediately vested. We invest in the professional growth of our employees through professional courses, certifications, and tuition reimbursement programs.

EEO Commitment

It is company policy to promote equal employment opportunities. All personnel decisions, including, but not limited to, recruiting, hiring, training, promotion, compensation, benefits, and termination, are made without regard to race, color, religion, age, sex, sexual orientation, pregnancy, gender identity, genetic information, national origin, citizenship status, veteran status, protected veteran status, disability, or any other characteristic protected by applicable federal, state, or local law.

Reasonable accommodations for applicants and employees with disabilities will be provided. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources by emailing, or by dialing 703-575-8400.


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