Planned Systems International

Document Manager

Location US-Remote
Posted Date 1 month ago(1/19/2024 10:08 AM)
Job ID
2024-10452

Overview

Advanced Technologies and Laboratories (ATL) is seeking a Document Manager/Analyst to join our team with the Centers for Disease Control and Prevention (CDC), National Institute for Occupational Safety and Health (NIOSH). Please contact Michelle Whitt (Technical Recruiter) at 865-296-1959 for more information.

This is a remote position working with the World Trade Center Health Program which was established as a federal health care program to provide medical monitoring and treatment for eligible members in accordance with the James Zadroga 9/11 Health and Compensation Act of 2010. On December 18, 2015, President Obama signed the James Zadroga 9/11 Health and Compensation Reauthorization Act which reauthorized the WTC Health Program for 75 years, ending in 2090.

The contractor is to maintain a healthy organizational culture in providing consistent and professional communication and services to WTC Health Program clients including health care beneficiaries and health care providers, the contractor shall participate in the occasionally held lunch/learn and other training sessions regarding WTC Health Program organizational culture.

The candidate will have experience in document management, library science or related field to serve as document manager for the World Trade Center Health Program. You will be responsible for assisting with a standardized functional system related to file naming, metadata tagging, data entry, and detailed filing to support search and retrieval functions as well as responsible for control, security, accessibility, and integrity of critical Program documents such as policies, procedures, guidelines, forms, and templates. The work requires excellent organizational, verbal and written communication skills, attention to detail, innovative problem solving, and self-initiation.

Essential Functions and Job Responsibilities

Duties:

  • Responsible for assisting with the control, security, accessibility, and integrity of critical Program documents such as policies, procedures, guidelines, forms, and templates.
  • Coordinate activities related to how information is received, stored, and retrieved.
  • Work with cross-functional teams to aid with document control procedures for technical documentation and its deployment in the Program’s document management systems.
  • Work with the Records and Information Manager to ensure standardized functional systems related to file naming, metadata tagging, data entry, and detailed filing are adhered to across the Program.
  • Provide support for collecting documents from multiple sources into a centralized system while eliminating data duplication and ensuring data integrity.
  • Prepare support documentation and for document management plans.
  • Suggest recommendations for process improvements to ensure that standards of document integrity are being met.
  • Ensure records are maintained in compliance with federal recordkeeping requirements.
  • Organizational Context: This work is for the WTC Health Program only and work will be related to the support the Program’s ability to meet documentation requirements and improve work efficiencies.

Minimum Requirements

  • Bachelor’s degree in information management, library science, or other related degree field.
  • Minimum of 3 years performing in a document management role.
  • Experience with SharePoint collaboration and software tools.
  • Aptitude for learning new technology.
  • Knowledge and experience in quality management.
  • Strong organizational and analytical skills with attention to detail.
  • Project management competency and ability to properly manage time.
  • Ability to work with a team and across departments.
  • Proficiency in MS Office.
  • Excellent communication skills.
  • Document development through ADOBE PRO preferred, not required.

Compensation

68k-81k

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