Planned Systems International

Senior Proposal Manager

Location US-Remote
Posted Date 3 months ago(3/28/2024 4:56 PM)
Job ID


Planned Systems International, Inc. (PSI) is seeking a Senior Proposal Manager. The successful candidate will work as an integral part of PSI's proposal team and be responsible for managing proposals from kickoff to Best and Final Offer to contract award -- including documents, logging/tracking inputs, communicating with team members [internal and external], and drafting/editing text [notably resumes and past performance]. Our proposal team works with technical subject matter experts on the development of solutions and white papers; coordinates and collaborates with Capture Teams to develop blueprints; and manages documentation and the proposal process.

Essential Functions and Job Responsibilities

  • Reading and interpreting solicitations to identify critical items required for compliant responses
  • Creating proposal schedules and meeting deadlines
  • Compiling and submitting proposal questions
  • Leading activities required to successfully assemble multi-functional teams to perform Blue, Pink, Red and Gold Team proposal reviews
  • Assisting other writers by providing shell proposal sections, graphics, draft cover letters, and boilerplate materials
  • Experience submitting Sources Sought, Requested for Information (RFIs), Request for Proposal (RFPs)/Quotes (RFQs) for proposal types including IDIQs, MATOCS, SATOCS Unrestricted and Restricted
  • Experience leading and supporting RFPs on CIO-SP3, Alliant 2, T4NG, OASIS, GSA MAS
  • Produced proposals for Government agencies including DoD, DoJ, USACE, Air Force, Navy, CBP, FDA, SSA, DOE, NIH, ARPA H, VA, DHA and GSA
  • Understanding of Price Proposals exercises for Firm Fixed Price, Time and Materials, Cost Reimbursement
  • Formatting/creating documents, presentations, and spreadsheets as needed in response to solicitations and tracking internal processes
  • Support pricing exercise including reviewing for discrepancies and compliance
  • Identifying, assessing, resolving, and/ or escalating issues as needed
  • Reviewing proposals to ensure sections comply with RFP requirements, contain win strategies, win themes, and comply with format and style criteria
  • Editing and formatting final document
  • Maintaining proposal libraries
  • Familiarity with, GovWin, FPDS, and Microsoft Teams

Minimum Requirements

  • Bachelor’s degree in computer science, Engineering, Mathematics, or closely related field with 8 years of proposal management experience. An equivalent combination of education, certification, and relevant experience may be considered.
  • Knowledgeable of the Federal Procurement Process and the FAR.
  • Excellent language skills, including writing, editing, and verbal communication and presentation skills.
  • Must have ability to gain and hold attention as well as facilitate communications in proposal meetings, (i.e. Status Updates, Color Team Reviews etc.
  • Excellent command of Word (including use of styles, tables, TOC, sections, etc.), and experience with Excel, PowerPoint and Outlook as well as ability/aptitude to work with SharePoint and Web applications for collaboration and tracking activities.
  • Knowledge of Adobe Illustrator to be able to make minor edits preferred but not mandatory
  • Ability to personally format documents, create presentations, and build spreadsheets.
  • Strong organizational skills - i.e. can ensure consistent adherence to processes and maintenance of data files/directories.
  • A self-starter who is able to work under minimal supervision.
  • Must bring the skills and attitude necessary to work in a collaborative environment.
  • Must be willing to be flexible in work hours and demonstrate commitment to meeting deadlines.
  • Should be resilient in the face of adversity, manage stress, and preferably have a sense of humor to deal with tense situations.
  • Excellent verbal and written communication skills, including excellent customer relationship skill sets.

Company Benefits

PSI offers full-time, benefits eligible employees a competitive total compensation package that includes paid leave, and options for employer sponsored group medical, dental, vision, short-term and long-term disability, life insurance, AD&D coverage, legal services, identity theft, and accident insurance. Flexible spending account and health saving account options offer pre-tax savings for qualified medical, dental, and vision expenses. The company sponsored 401(k) retirement plan has an employer contribution match that is immediately vested. We invest in the professional growth of our employees through professional courses, certifications, and tuition reimbursement programs.

EEO Commitment

It is company policy to promote equal employment opportunities. All personnel decisions, including, but not limited to, recruiting, hiring, training, promotion, compensation, benefits, and termination, are made without regard to race, color, religion, age, sex, sexual orientation, pregnancy, gender identity, genetic information, national origin, citizenship status, veteran status, protected veteran status, disability, or any other characteristic protected by applicable federal, state, or local law.

Reasonable accommodations for applicants and employees with disabilities will be provided. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources by emailing, or by dialing 703-575-8400.


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